Executive Assistant/ Legal Operations Analyst

Quantcast is hiring a Legal Operations Analyst to join our San Francisco office, reporting to our Deputy General Counsel, who is based in San Francisco. The role is accountable for managing the Office of the General Counsel with a direct working relationship with the General Counsel.

The Quantcast legal team is actively growing in every function! Quantcast is looking for a passionate and professional team player who is detail-oriented, enthusiastic, diligent, resourceful and wants to be part of a close and collaborative legal and compliance team. This is a great opportunity for someone to accelerate their career with a mature company, growing internationally, which is embedding Legal into every aspect of the company’s operations. 

The role requires a self-starting, athletic mindset to partner with colleagues and to work cross-functionally at all levels of the organization. The Legal Assistant role is an integral part of the Office of the General Counsel and its administration and management of Legal team activities. Initially, the role will focus on building key legal team infrastructure from the ground up. As the role evolves, it will have the opportunity to expand into supporting Legal team operations in different areas (Commercial, Privacy, Product, and others). The ideal candidate will be eager to grow their career within the Legal team and within Quantcast!

Responsibilities

• Coordinate day-to-day calendar and organization needs of the General Counsel, including coordination of global events with internal executives and outside industry and regulatory bodies 
• Support administration and operations of the Legal team (e.g., expenses statement preparation, travel arrangements)
• Administer the Legal team invoicing and billing system SimpleLegal / CounselGo, and manage billing relationships with outside law firms
• Partner in the management of the Legal Department’s global budgeting process including assisting in the annual business plan preparation, tracking spend metrics, and participating in monthly forecast/budget review 
• Develop and manage knowledge management processes, systems and technology for efficiently creating, storing, and sharing material, including developing a centralized Legal documentation approach
• Plan events such as team meetings, company trainings, off-sites, team celebrations, and outings; assist with facility / space planning logistics

Requirements

• ~3-5+ years administrative and operational experience, combination of Executive Assistant (in-house or law firm) and, in-house support of a legal function preferred
• Proficiency in e-billing experience required, experience with SimpleLegal / CounselGo preferred
• Demonstrated ability to identify process improvement/efficiencies, develop an actionable plan, successfully implement plan and promote change with key stakeholders 
• Demonstrated acumen and inclination towards using technology to maximize efficiencies; excellent Microsoft Office and Adobe Acrobat skills
• Excellent oral and written communication skills
• Understands necessity to maintain confidentiality

Quantcast is an advertising technology company and the creator of an innovative intelligent audience platform that empowers brands, agencies and publishers to know and grow their audiences online. Our solutions are leveling the playing field for our customers when it comes to effectively reaching audiences online and helping them power a thriving free and open internet for everyone. Founded in 2006 and headquartered in San Francisco, Quantcast has employees in 20 offices across 10 countries.

We are committed to building an inclusive and diverse environment where everyone can be their authentic self. We work to ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Recognizing the importance of flexible work environments, Quantcast has adopted a hybrid work model. The model gives employees the opportunity to work from home two days a week and work in the office for team collaboration for the remainder of the time. The effectiveness of the implementation may differ based on location or team, so please consult with your manager for further information. Through at least the end of 2021, we are providing additional flexibility, including relaxing the in-office schedule and offering flexibility around the number of days and which day one is required to be in the office. Hybrid employees can also work remotely for two weeks each year or apply for our fully-remote work program. To ensure the safety of everyone, all U.S. employees working from a Quantcast office or who meet clients are required to be vaccinated against COVID-19. Outside of the U.S., we encourage all employees to get vaccinated.