Executive Assistant

About Quizlet:

Inspired by our belief that anyone can learn anything and powered by our own curiosity, we build the smartest tools we can imagine to help students learn.

Quizlet is the popular, global learning platform and app that millions of students, teachers and everyday people use to study any subject imaginable for school, work or as part of their personal interests -- including two-thirds of high school students and half of all college students in the US. Combining cognitive science and machine learning, Quizlet guides students through adaptive study activities to confidently reach their learning goals. We’re on track to become the undisputed leader in user-generated learning content and engagement, at the scale of YouTube.

Valued at $1 billion, Quizlet has raised over $60 million in venture capital from investors including Icon Ventures, Union Square Ventures, General Atlantic, Costanoa Ventures, Owl Ventures, and Altos Ventures.

To serve our global community of learners, our teams tackle lofty technical challenges and design for use cases across cultures and languages. We work hard, act like owners, and collaborate every chance we get. We’re energized by the potential to power more learners through multiple approaches and various tools.

With offices in major cities around the world and ambitious plans for expansion, we remain grounded in our commitment to our mission of helping people learn. We’re looking for new team members who crave a challenge and want to help us continue amplifying our impact. 

About the Role:

Quizlet is thriving and growing, as our user base has doubled in the last year. To support our growth, we are in search of an Executive Assistant to enable seamless operations, and play an integral role by providing support to our executive team. Initially, you will work alongside our CMO and SVP of Engineering. The ideal candidate loves working in a transparent, highly collaborative, and fast-moving environment.

In this role, you will:

• Manage and maintain executive team calendars, including complex scheduling of internal and external meetings across multiple time zones, prioritizing conflicting requests, and setting reminders to keep executives on track
• Book global travel and manage itineraries for seminars, conferences, and events
• Organize and submit expense reports in adherence with company policies
• Attend meetings and assist with set up, agendas, materials, presentations, notes, and follow up on action items
• Plan and coordinate onsite and offsite meetings and team events, both virtually and in-person
• Assist the larger administrative/workplace teams with the planning and coordination of company-wide events, as needed 
• Collaborate cross-functionally with People Ops, Recruiting, Finance, Workplace, and other internal teams to execute on projects
• Help create a positive work environment for the teams you support by embodying the Quizlet values
• Anticipate and act on the needs of the executive team to proactively manage day-to-day operations - think 5 steps ahead!
• Demonstrate leadership by maintaining credibility and trust with executives and their teams

What you bring to the table:

• Minimum 5+ years of experience in an Executive Assistant role supporting multiple VP or C-Level executives
• Use of GSuite in an office environment (Gmail, Gcal, Google Meet, Google Docs/Sheets/Slides)
• Detail-oriented and meticulous, with strong organization, prioritization and multitasking skills
• Ability to maintain a high level of confidentiality and integrity when working with sensitive information and VIP guests
• Team builder, culture carrier, vibe creator - must love to help create a great working atmosphere for all
• Exercises sound judgment, clear communication, and professionalism
• Quick learner and able to problem-solve effectively

Bonus points if you have experience with:

• Working in a fast-paced startup environment
• Use of tools such as Slack, Expensify, Confluence 

Benefits & Perks:

• Employees are eligible to participate in the Quizlet stock option program
• Collaborate with your manager and team to create a schedule that ensures a high level of productivity (creating that ideal work/life balance)
• We offer 20 days of paid vacation (and we expect you to take them!)
• Comprehensive health coverage (Anthem, Kaiser), HSA, FSA, dental and vision (Guardian), competitive salary, 401(k), and equity
• Other perks include: Wellness stipend, pet insurance offerings, annual learning and development stipend, commuter subsidy, and 40 hours of annual paid time off to participate in volunteer programs of choice
• In addition, we offer access to mental health resources, fertility education, fertility preservation, IVF, genetic testing, surrogacy, adoption, and more

We strive to make everyone feel comfortable and welcome! 

We work to create a holistic interview process, where both Quizlet and candidates have an opportunity to view what it would be like to work together, in exploring a mutually beneficial partnership.

We provide a transparent setting, that gives a comprehensive view of who we are!

In Closing:

We hope you are excited about everything you read so far. We highly encourage you to apply for this position, even if you feel you do not meet all the requirements. Quizlet is always looking for amazing folks that believe in our mission and can contribute to our team in various ways - not merely candidates that fit a certain mold.

We have a bias for action, take initiative, and hustle to deliver results. We make informed decisions whenever possible but are unafraid to take calculated risks on great ideas to promote learning. We embrace challenges and see effort as the path to mastery. We’re constantly seeking opportunities to learn and we embrace curiosity. Quality matters at Quizlet, and we hold the bar high on everything we do.

We treat each other with honesty and respect, encourage vigorous debate, and seek critical feedback. We value diversity, humility, transparency, and collaboration as the best paths to our success — as individuals, as a team, and as a company.

Quizlet’s success as an online learning community depends on a strong commitment to diversity, equity, and inclusion. We are actively working to build a team that is representative of the diverse communities we serve, and an open, inclusive work environment where all employees can thrive. As an equal opportunity employer and a tech company committed to societal change, we welcome applicants from all backgrounds. Women, people of color, members of the LGBTQ+ community, individuals with disabilities, and veterans are strongly encouraged to apply. Come join us!

To All Recruiters and Placement Agencies:

At this time Quizlet does not accept unsolicited agency resumes and/or profiles. 

Please do not forward unsolicited agency resumes to our website or to any Quizlet employee. Quizlet will not pay fees to any third-party agency or firm nor will it be responsible for any agency fees associated with unsolicited resumes. All unsolicited resumes received will be considered the property of Quizlet.