Product Organization Executive Administrative Assistant

Quantcast is on a mission to radically simplify advertising across the open internet. We partner with over 100 million online destinations to help them better understand and reach their audiences while respecting data privacy regulations and consumer rights. We are one of the largest processors of data in the world and a recognized leader in consent management.

We are looking for an Administrative Assistant to join a rapidly growing Product organization in our San Francisco office. This role will provide support in general administration as well as event planning and project management, including complex scheduling, tracking budgets, planning meetings, handling deadlines, keeping meeting notes and managing communications on behalf of the VP of Product and the Product leaders. 

This role will also lead development, coordination and management of external-facing programs like Customer Hackathons and the annual Empowered Internship Program.

You are the expert in what it takes to be an effective executive administrative assistant and will bring your expertise and experience to this role, guiding the VP of Product and Product leaders on what is required to build a stronger, more efficient and happier team.

Responsibilities:

• Work closely with the VP of Product and the Product leadership group to manage deadlines, keep track of action items, and ensure documents are up to date.
• Facilitate key staff meetings by structuring agendas, coordinating presentation prep, taking notes, and organizing work streams
• Anticipate issues and implement initiatives based on changing priorities and commitments
• Program manage an array of projects and events in support of the org and organization as a whole, including customer hackathons and the annual internship program
• Implement operational improvements, working with the team to execute best practices in structuring an efficient work flow
• Help build a sense of community and culture within the Product team spread across multiple locations in the US and EMEA

Requirements:

• 4-5 years admin experience supporting an executive
• Strong communication and organizational skills, including extensive experience coordinating and managing programs and events
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Effectively maintain confidentiality of highly restrictive and confidential information
• Highly resourceful team-player with the ability to also be extremely effective independently
• Advanced PowerPoint and Google Suite skills

Bonus Points:

• Experience or interest working in online/digital media industry strongly preferred
• Previous experience working with Product leadership at technology companies and understands the unique role and challenges of Product

Quantcast is an advertising technology company and the creator of an innovative intelligent audience platform that empowers brands, agencies and publishers to know and grow their audiences online. Our solutions are leveling the playing field for our customers when it comes to effectively reaching audiences online and helping them power a thriving free and open internet for everyone. Founded in 2006 and headquartered in San Francisco, Quantcast has employees in 20 offices across 10 countries.

We are committed to building an inclusive and diverse environment where everyone can be their authentic self. We work to ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Recognizing the importance of flexible work environments, Quantcast has adopted a hybrid work model. The model gives employees the opportunity to work from home two days a week and work in the office for team collaboration for the remainder of the time. The effectiveness of the implementation may differ based on location or team, so please consult with your manager for further information. Through at least the end of 2021, we are providing additional flexibility, including relaxing the in-office schedule and offering flexibility around the number of days and which day one is required to be in the office. Hybrid employees can also work remotely for two weeks each year or apply for our fully-remote work program. To ensure the safety of everyone, all U.S. employees working from a Quantcast office or who meet clients are required to be vaccinated against COVID-19. Outside of the U.S., we encourage all employees to get vaccinated.