Executive Assistant Business Partner II/III, Product Design

About the Role
The Mobility and Delivery Tech organization is looking for an experienced Executive Assistant Business Partner II or III to support the VP of Product Design and an additional Design executive at the Sr. Director or Director level. This role will be expected to provide high-level administrative and program support to the organization's leaders and across various technical teams. Knowledge of the intricacies of tech teams working across Product Design and Product Management are essential to the success of this role.
The team is looking for a well-rounded EABP who is always willing to learn and fully immerse themselves within the team. The ideal candidate is someone who is willing to go beyond the day-to-day responsibilities of an Executive Assistant and demonstrate the ability to contribute to a dynamic team as a Business Partner - attending meetings, taking notes, planning events, while also collaborating with an extensive team of EABPs, Program Managers, Product Managers, Product Design team members, and other stakeholders across the company.
Do you enjoy anticipating the needs of the team and solving complex admin and operational issues before they even arise? Do you want to be a part of an extraordinary EA community? If so, see the day-to-day functions below and apply!
What You'll Do

• Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
• Help ensure the leader is properly prepared and on time for all meetings. Assist with the scheduling of multiple stakeholder meetings
• Contribute to leadership meetings by taking notes and tracking action items
• Navigate a elaborate conference room landscape (when back in office)
• Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs
• Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
• Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
• Follow up and provide reminders on project deadlines, AIs, and deliverables
• Assist with ensuring the timely review and submission of expenses
• May assist with facility/space planning logistics
• May preview and provide feedback regarding team expense reports, and assist with managing leader's or team's morale budget
• May work on other tasks and projects as assigned

Basic Qualifications

• Minimum 6+ years of administrative experience for EABP II
• Minimum 8+ years of administrative experience for EABP III

Preferred Qualifications

• Minimum 8+ years of administrative experience preferred for EABP II
• Minimum 4+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business for EABP II
• Minimum 10+ years of administrative experience for EABP III
• Minimum 6+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business for EABP III
• Google calendar
• Tech company experience
• Global experience
• Experience supporting multiple leaders
• Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
• Demonstrated ability to prioritize leaders' calendar with ability to make judgment calls and decisions based on rapidly shifting priorities
• Proven ability to work in a fast paced, often changing environment with efficiency and accuracy
• Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight
• Strong organizational skills with a strong attention to detail
• Experience coordinating projects
• Experience with budget management
• Ability to work with confidential information
• Experience working in a matrixed and global environment
• Bachelor's degree or equivalent practical experience